Authorized Pickup Form
The list of adults allowed to pick up your child, and whether your child may sign themselves out.
Purpose
Children are released only to adults on this list, after a photo ID check, and every release is recorded in the Lab's sign-out log. This form is how you tell us who those adults are.
For Junior DJs (ages 8–11), drop-off is allowed only once this form is signed.
Fill it out online: part of full registration, which opens only after every launch-checklist item is complete. Until then the online form is an interest list that doesn't ask for this. Printable version (for full registration after launch): authorized-pickup.pdf
Every field
For each adult you authorize (yourself plus anyone else):
| Field | Why |
|---|---|
| Full name | Must match their photo ID. |
| Relationship to child | So staff and your child know who's coming. |
| Phone | So staff can confirm or reach them. |
Then one question about your child:
| Field | Why |
|---|---|
| May your child sign themselves out? | The default is no. Children 8–11 are never released to walk home alone unless a parent or guardian gives written permission in advance. If you check yes, you're giving that written permission. You can take it back at any time. |
How pickup works
- The adult shows a photo ID. Staff check it against your list. See the ID check protocol.
- If someone not on the list arrives, we don't release your child. We call you.
- If an adult appears impaired, we don't release your child. We call another authorized adult. If the child is in danger, staff call 911 and make a DCFS hotline report as required.
- Late pickup: your child stays with two screened adults until an authorized adult arrives.
Court orders
If there's a court order about who may or may not have contact with your child, please give Stephen Henry a copy privately so staff can follow it.
Who sees it
Coaches and Stephen Henry only. It's stored privately and never shown on the class page. Staff at the sign-in table see the names they need to check pickup.
How long it's kept
The form and the sign-out log are part of the registration record, kept for 3 years for safety and insurance purposes, then deleted (policy commitment).
Changing the list
Changes must be in writing (email to stephen@selassiefest.com is fine) before the class where they apply. A phone call alone isn't enough to add someone, because we need a written record.